Employee reimbursement information

Guidelines for reimbursement of employee expenses on school business outside the school district when the trip has been approved in advance by the appropriate supervisor:

Reimbursement and Purchase Card Allowable Expense Guidelines

The following documents are for employees documenting expenses for reimbursement:

01-01-2024 to 12-31-2024 Reimbursement form 
2024 Traveling Teacher Reimbursement (Jan-June) 
2024-2025 Traveling Teacher Reimbursement (Aug-Dec)
 

Payroll Forms

Miscellaneous Pay Request Form
Direct Deposit of Pay Employee Authorization Form
2024 Federal Tax Form
IRS Pub 501
Michigan W-4 tax Form
State Tax Withholding Form

Miscellaneous Forms

Trust and Agency Funds

Are You Benefit Eligible?

All classes of employees are eligible except:
Part-time employees,
Temporary employees,
Seasonal employees or
Any class of employees which has been specifically excluded from this plan.

Please refer to MPS Insurance Administrative Guidelines for detailed information.

Date Coverage Is Effective

Coverage under the plan shall become effective with respect to an eligible employee and eligible dependents on the first day of the month following the first day of full-time employment.*
^{*Exceptions may apply.}

Eligible Dependents

The MPS benefit-eligible employee's spouse and children as defined in the "Eligible Classes of Dependents" section of the MPS Insurance Administrative Guidelines are eligible for medical, dental and vision insurance coverage. 

Click the "Insurance Information" link below for details regarding:
Medical Insurance with Prescription Drug Coverage
Health Savings Account (HSA)
Dental Insurance
Vision Insurance
Life/AD&D Insurance
Long-Term Disability Insurance

Dependent Care Reimbursement Account (DCRA)

This account allows employees to set aside a portion of income before it is taxed to pay for dependent care expenses. Please note that funds do not roll year to year. Any unused funds will be lost.

Click here for additional DCRA Information!

Employee Assistance Program (EAP)

No-cost, confidential services are available for MPS employees - whether it's help with day-to-day stress or a challenging crisis, financial guidance or fitness struggles. Help your "self"...

EAP Information  provided by National Insurance Service 

Identity Theft Assistance

MPS employees have access to two Identity Theft Assistance Programs:

AllClear ID  provided by MESSA
ID Theft Protection provided by National Insurance Services

Changes to Benefits Elections

Employees may make changes to their insurance during Open Enrollment or upon experiencing a qualifying life event (i.e. birth/adoption, marriage, divorce, loss of insurance coverage, death or other specific circumstances). Changes must be made within 30 days of the date of the event. The employee must notify the Manager of Benefits at 989.523.5067 or benefits@midlandps.org upon experiencing the event and to request any changes. The Manager of Benefits will notify the appropriate insurance companies.

Questions?

Please contact the Manager of Benefits at benefits@midlandps.org or 989-923-5067.

Medical Insurance With Prescription Drug Coverage

Medical insurance is provided through MESSA/BCBSM (Michigan Education Special Services Association/Blue Cross Blue Shield of Michigan). Eligible MPS employees are enrolled in MESSA's ABC Plan 1 which is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) and in MESSA's ABC Rx Prescription Plan. MESSA’s Member Services number is 800-336-0013 or you can log on to their website at messa.org. MPS employees pay a premium for their medical insurance calculated by a coverage-level percentage of their base annual wages.

Click here for additional medical insurance and prescription drug coverage information!

Health Savings Account (HSA)

MPS benefit-eligible employees with MESSA's medical insurance coverage may enroll for a Health Savings Account administered by HealthEquity. HealthEquity's Member Services may be reached at 866-346-5800. You can create an account at myhealthequity.com to view your fund balance and more.

Midland Public Schools contributes funds annually to each employee's HSA to help cover part of the deductible.

• During 2025, MPS will contribute a total of $1,325 to an employee's HSA with single medical coverage or $2,625 to an employee's HSA with two-person or family coverage.*
  ^{*Prorated amounts may apply.}

Employees may contribute additional money into their HSA pre-tax from their paychecks. There are IRS guidelines each year that set the maximum amount allowed to be contributed into an HSA (employer and employee contributions combined).

Click here for additional HSA information and forms!

Dental Insurance

Dental insurance is provided through Cigna Healthcare. Cigna's Member Services may be reached at 800-244-6224. You can create an account to see details of your dental coverage and use at mycigna.com. MPS benefit-eligible employees do not pay a premium for their dental insurance. It is a benefit provided by Midland Public Schools.

Click here for additional dental insurance information!

Vision Insurance

Vision Insurance is provided through MESSA/VSP-3 Plus (Vision Services Plan).  The Member Services number for VSP is 800-877-7195. You can create an account to see details of your vision coverage and use at vsp.com. Each MPS benefit-eligible employee is automatically enrolled for vision insurance even if vision insurance is waived. MPS benefit-eligible employees do not pay a premium for their single vision insurance. It is a benefit provided by Midland Public Schools. There is an option to add dependents to your vision insurance at a cost to the employee.

Click here for additional vision insurance links and forms!

Life/AD&D Insurance

Life/AD&D (Accidental Death & Dismemberment) insurance is provided through Reliance Standard Life Insurance Co. Eligible employees receive a life insurance benefit of two times their salary, rounded up to the next thousand. AD&D has a schedule of benefits for loss of life or limbs due to an accident, up to the life benefit. Beneficiary change forms are available on request from the Manager of Benefits. MPS benefit-eligible employees do not pay a premium for their Life/AD&D insurance. It is a benefit provided by Midland Public Schools.

Click here for additional Life/AD&D insurance information!

Long-Term Disability (LTD) insurance

Long-Term Disability insurance is provided through Madison National Life. Eligible employees are automatically enrolled in the LTD plan. MPS benefit-eligible employees do not pay a premium for their LTD insurance. It is a benefit provided by Midland Public Schools.

Click here for additional LTD insurance information!

Questions?

Please contact the Manager of Benefits at benefits@midlandps.org or 989-923-5067.

Schools' employee retirement plans are handled by the Office of Retirement Services in Lansing, MI. New MPS employees will receive an information packet from the ORS about two weeks after their first paycheck and will need to make a retirement election within 75 days of their first paycheck. Log on to miAccount with the Member ID you receive from the Office of Retirement Services (ORS) to view your retirement election and years of service. There is a retirement calculator as well as the form to apply for retirement available at this website. If you have lost or forgotten your Member ID or password you can request the information at the website. The ORS employee services number is 800-381-5111 or you can use the miAccount Message Board. If you are within five years of retirement and would like to attend an on-demand online retirement workshop, please click here.

If you are enrolled in the Pension Plus, Pension Plus 2, or the Defined Contribution retirement plan you will have an account with Voya to manage your 401(k) and/or 457 accounts. You can review and make changes to your account by logging in to stateofmi.voya.com. There are educational programs, such as webinars and 1 on 1 appointments, available at this link: www.stateofmiplanseducation.com.

If you are a new hire and would like more information about the available retirement plans you can view an On-Demand Webinar at www.brainshark.com/Voya/MPSERSNEO

Additional Retirement Savings Options

403(b)
457

Gift and grant procedures

The gift and grant request form listed below should be used by staff members seeking funding from an outside source.

MPS Gift & Grant Form
CommunityGIves Gift/Grant Form (only)

Fundraising

Before beginning a fundraiser, fill out the approval form linked below including all details requested. Approval from a building administrator prior to submitting this form is required (and is to be documented in the appropriate section of the form.) You will receive a notice of approval or denial via. e-mail from the Associate Superintendent of Finance and Human Resources within one week of submission. An approval will be accompanied by an authorization number that will be required on the financial (profit/loss) report.

These forms apply only to school-sponsored groups that will be depositing funds into an MPS account. External affiliates such as PTO's and Booster Clubs that have a 501c3 status should follow their internally established guidelines.

Please note that governmental standards do not allow school districts to disburse funds to charitable organizations. If your student organization desires to organize a campaign with this intention, please talk to your school administrator for guidance.

These forms will become active and accept approval requests on December 1st, 2021 for fundraisers beginning in the 2nd semester of the 2021-2022 school year (January 17th, 2022).

Approval Form Link:      https://forms.gle/bpasoKTX8MqRhmqTA
Profit/Loss Form Link:   https://forms.gle/uCryXGjUpgi1VJZeA

Direct any questions to wamackal@midlandps.org or 989-923-5078.

The Midland Public Schools Business Office staff is responsible for processing biweekly pay for approximately 970 school district employees. This is done in compliance with all applicable federal and state law, and current bargaining agreements. 

Frequently Asked Questions

Where can I access my pay statements and W-2 information? 

Employee Access Center (EAC) – online site that houses your payroll, benefit and demographic information. Your network username and password, or your Employer ID number in the username field. 

Previous Employees can access Employee Access Center (EAC) here

When are pay statements available?

Online pay statements are available on scheduled pay dates. The online pay statement may be available before the actual pay date, but funds will not be posted to your account until the actual pay date.

I did not get paid. What should I do?

• If your paycheck was not in EAC, contact the employee responsible for entering your attendance.
• If there is a check listed in EAC, contact the business office.

My leave amounts are not correct on my paycheck.

• If it is your first paycheck of the new fiscal year, please contact the payroll specialist at payroll@midlandps.org, or at the number below in the contact us section.
• If it is during the school year, and you notice an inaccuracy in your leave amounts, please contact your building Administrative Assistant.

I submitted documentation for additional monies that are not reflected on my paycheck. What should I do?

Miscellaneous Payment Requests, Reimbursement Requests and Mileage requests go through additional approval processes. It may take one to two paychecks for you to see the extra payment on your paycheck.

What is the deadline for submitting paperwork for payroll?

All requests for payment must be approved and in the business office no later than 2:30 on the Friday before a payroll Friday.

When do coaches get paid for sports?

Coaching Staff Pay Dates

FALL PAY DATES:
AUGUST 23, 2024
SEPTEMBER 20, 2024
OCTOBER 18, 2024

WINTER PAY DATES:
NOVEMBER 29, 2024
DECEMBER 27, 2024
JANUARY 24, 2025
FEBRUARY 21, 2025

SPRING PAY DATES:
MARCH 21, 2025
APRIL 18, 2025
MAY 16, 2025
 

What are the deductions on my pay statement?

Click here for a list of Deductions and their explainations